September 28, 2015 Minutes

FIWMD Minutes September 28, 2015

1-CALL MEETING TO ORDER-Ann Banks called the meeting to order at 5:15 p.m. All commissioners were present with the exception with Greg Thibodeau, he was absent.
2-ADDITIONS TO THE AGENDA- Tim Patterson made a motion to approve the minutes of the special meeting held on September 21, 2015, seconded by Rob Goodwin. Motion carried.
 3-APPROVAL OF AUGUST 24, 2015– Rob Goodwin made a motion to approve the minutes of the August 24, 2015 meeting, seconded by Tim Patterson. Motion carried.
 4-PUBLIC COMMENTS Mr. Gordon Murphy and Mr. Chris Finan attended the meeting.
Mr. Chris Finan questioned the Commissioners regarding the proposed project to combine the compost facility and the transfer station into one location. Discussion ensued in response to Mr. Finan’s inquiry, including cost comparison of combining the two stations versus improving and maintaining the two stations in their current separate locations. The Commissioners provided Mr. Finan with a copy of the plans for the proposed new combined station that were prepared by Project Management Associates of West Hartford, CT. Preliminary cost estimates were explained and discussed in regard to both options. The Commissioners also explained the upgrades that would be necessary at the transfer station in order to be in compliance with DEC regulations, because at present the transfer station is out of compliance. The Commissioners also stated that there is grant money which could be available to partially fund the project to combine the two stations. In addition, the Commissioners discussed the advantages and benefits of combining the two facilities into one location. Mr. Gordon Murphy stated that the current proposed plan for the new facility includes encroachment on land by the airport that is managed by the Ferry District. Mr. Murphy explained that there is a process that needs to be followed in order to transfer the property over to FIWMD. He also requested that the Ferry have a house account to allow tab at the Compost facility rather than using a credit card. Wayne Doucette explained that FIWMD has a policy that there are no charge accounts at the Compost Station, and that FIWMD is not currently set up for billing. The Commissioners promised to revisit the issue.
5.-MANAGER UPDATES-Wayne Doucette reported that the compost is doing well at 160 degrees. Both stations are in good shape. Sarah Malinowski questioned Wayne about the landfill in regard to the Habitat committee and returning it to a natural habitat by timing the mowing of the grass. Wayne stated that he would be willing to work with the Habitat committee in deciding the best time to mow. He also explained that the DEC likes to be able to walk up to the top of the cap in order to examine the test wells. The Commissioners also discussed the continuation of the bike path onto the Wilderness Road which is owned by FIWMD. They are concerned that bikers are turning onto the Road into the path of drivers, and that many bikers do not observe the stop signs. The Commissioners will research the insurance policy to make sure they are insured for the Wilderness Road.
6-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth presented the payables list totaling $26,364.55. She requested a transfer of $41,000 from Morgan Stanley to the Citizen’s Checking Account. Tim Patterson made a motion to pay the payables and transfer $41,000 seconded by Rob Goodwin. Motion carried.
 7-CORRESPONDENCE- The Commissioners discussed an e-mail from Louisa Evans stating that the Southold Town Solid Waste Department is offering paper shredding services for residents on certain dates. The Commissioners decided to investigate the cost of providing this service.
8-UNFINISHED BUSINESS- ICB MEETING:   FACILITY UPGRADES (OCTOBER 10 4:30)
Tim Patterson and Greg Thibodeau will represent the FIWMD at the ICB Meeting.
Project Management Associates will also give a presentation to the community at that time.
9-NEW BUSINESS
BEACH CLEANUP SEPTEMBER 19, 2015- Beth reported that there weren’t as many participants as in previous years, but more garbage was collected. The school students did a great job of collecting trash and sorting it.
FIWMD PURCHASE REQUIREMENTS- The Commissioners reviewed the current purchasing policy requirements and discussed possibly changing the policy to follow (GML) General Municipal Law. They will vote on the policy at the October meeting.
10-ADJOURN FOR EXECUTIVE SESSION- There was no Executive Session.
11-ADJOURN- The meeting was adjourned at 6:45 p.m.
Submitted by Leslie Tombari

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