August 24, 2015

1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m. All commissioners were present.
2. BUDGET HEARING- ( for FIWMD proposed 2016 Budget)
The 2016 Proposed Budget Total is $614,871. The Tax income for 2016 is $562,721.
Greg Thibodeau made a motion to accept the 2016 Proposed Budget, seconded by Tim Patterson. Motion carried (it is attached). SEE HOME PAGE
3-ADDITIONS TO THE AGENDA- There were no additions to the Agenda.
4- APPROVAL OF MINUTES JULY 27, 2015 and August 17, 2015. Greg Thibodeau made a motion to approve the minutes of July 27, and August 17, 2015 seconded by Tim Patterson. Motion carried.
5- PUBLIC COMMENTS- There were no public comments.
6- MANAGER UPDATES – Wayne Doucette reported that the landfill has been mowed and he has repaired the backhoe. The rental of the temporary replacement backhoe was only for one week. Wayne also reported on the traffic study for the transfer station. During the month of July 2015 there were 3,105 visits to the transfer station and 929 visits to the compost station. As of August 18 the FIWMD has moved a total of 431.24 tons of all combined waste since January 1. The total of municipal solid waste garbage moved since the first of January is 191.42 tons, bottles and cans total since January is 42.72 tons. There have been 105 mattresses since January and 35 pieces of E waste and 15 tires. During the month of July alone, there were 19 tons of bottles and cans, 60 tons of solid waste, and 6.7 tons of paper.
7- BOARD UPDATE ON STRATEGIC PLANS – Dave Brown of Anchor Engineering will meet with the Commissioners on Thursday, August 27, 2015 at 4:30 at the Community Center to review the plans for the new combined station. Greg Thibodeau reported that he is in contact with attorneys from the Town of Southold on how to proceed with the project. The plans will be presented to the DEC as well.
Greg has also been distributing the project plan booklets from the engineers to various island organizations including ICB, the Community Center, and the Library.
8-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth presented the payables list totaling $25,771.31 She requested a transfer of $20,000 from Morgan Stanley to the Citizen’s checking account. Beth also reported that she had transferred $5,000 from the Citizen’s credit card account to the checking account. Greg Thibodeau made a motion to pay the payables and transfer $20,000 from Morgan Stanley to Citizen’s checking, seconded by Rob Goodwin. Motion carried.
ALARM SYSTEM Rob Goodwin reported that the cost of the system is $600. It is wireless and connects to wi-fi. It can be monitored locally or at a central station at the cost of $14.99 per month. Rob explained the way the alarm system works to contact designated person. Greg Thibodeau mentioned that the fire inspectors are requiring mandatory hard-wired carbon monoxide and fire alarms in public buildings. The Commissioners decided to check the requirements before proceeding with the alarm system. Rob will do some more research on the system.
ANN TO DISCUSS ORGANIZING A PUBLIC MEETING REGARDING FACILITY UPGRADES- The Commissioners are continuing to collect information and will present to the community at the ICB meeting over the Columbus Day weekend.
ADDENDUM: NEW CREDIT CARD MACHINE (AUGUST 7, 2015)- Beth reported that the government is requiring a change in the method of credit/debit transactions for government agencies effective October 1, 2015. She has received the new credit card machine. The Commissioners approved the change (see attached). Beth will work with employees to make the transition.
BEACH CLEANUP SEPTEMBER 19, 2015- The Beach Cleanup is scheduled for September 19, 2015. It will start at 7:30 a.m. and end at 2:00 p.m. Beth requested volunteers to help organize a picnic after the event. Because FIWMD is a tax district, it cannot fund the picnic. Beth has asked a couple of organizations to help with purchases of hamburgers and hot dogs, buns and water. The cost would be approximately $600. Tim and Rob volunteered to run the grill. They will get tables and the grill from the Firehouse. Ann and Leslie will help Beth with set up. The picnic will be at the compost station.
11-ADJOURN- Tim Patterson made a motion to adjourn the meeting. The meeting was adjourned at 6:00 p.m.
Submitted by Leslie Tombari