FIWMD Minutes September 28, 2015
1-CALL MEETING TO ORDER-Ann Banks called the meeting to order at 5:15 p.m. All commissioners were present with the exception with Greg Thibodeau, he was absent.
2-ADDITIONS TO THE AGENDA- Tim Patterson made a motion to approve the minutes of the special meeting held on September 21, 2015, seconded by Rob Goodwin. Motion carried.
3-APPROVAL OF AUGUST 24, 2015– Rob Goodwin made a motion to approve the minutes of the August 24, 2015 meeting, seconded by Tim Patterson. Motion carried.
4-PUBLIC COMMENTS Mr. Gordon Murphy and Mr. Chris Finan attended the meeting.
Mr. Chris Finan questioned the Commissioners regarding the proposed project to combine the compost facility and the transfer station into one location. Discussion ensued in response to Mr. Finan’s inquiry, including cost comparison of combining the two stations versus improving and maintaining the two stations in their current separate locations. The Commissioners provided Mr. Finan with a copy of the plans for the proposed new combined station that were prepared by Project Management Associates of West Hartford, CT. Preliminary cost estimates were explained and discussed in regard to both options. The Commissioners also explained the upgrades that would be necessary at the transfer station in order to be in compliance with DEC regulations, because at present the transfer station is out of compliance. The Commissioners also stated that there is grant money which could be available to partially fund the project to combine the two stations. In addition, the Commissioners discussed the advantages and benefits of combining the two facilities into one location. Mr. Gordon Murphy stated that the current proposed plan for the new facility includes encroachment on land by the airport that is managed by the Ferry District. Mr. Murphy explained that there is a process that needs to be followed in order to transfer the property over to FIWMD. He also requested that the Ferry have a house account to allow tab at the Compost facility rather than using a credit card. Wayne Doucette explained that FIWMD has a policy that there are no charge accounts at the Compost Station, and that FIWMD is not currently set up for billing. The Commissioners promised to revisit the issue.
5.-MANAGER UPDATES-Wayne Doucette reported that the compost is doing well at 160 degrees. Both stations are in good shape. Sarah Malinowski questioned Wayne about the landfill in regard to the Habitat committee and returning it to a natural habitat by timing the mowing of the grass. Wayne stated that he would be willing to work with the Habitat committee in deciding the best time to mow. He also explained that the DEC likes to be able to walk up to the top of the cap in order to examine the test wells. The Commissioners also discussed the continuation of the bike path onto the Wilderness Road which is owned by FIWMD. They are concerned that bikers are turning onto the Road into the path of drivers, and that many bikers do not observe the stop signs. The Commissioners will research the insurance policy to make sure they are insured for the Wilderness Road.
6-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth presented the payables list totaling $26,364.55. She requested a transfer of $41,000 from Morgan Stanley to the Citizen’s Checking Account. Tim Patterson made a motion to pay the payables and transfer $41,000 seconded by Rob Goodwin. Motion carried.
7-CORRESPONDENCE- The Commissioners discussed an e-mail from Louisa Evans stating that the Southold Town Solid Waste Department is offering paper shredding services for residents on certain dates. The Commissioners decided to investigate the cost of providing this service.
8-UNFINISHED BUSINESS- ICB MEETING: FACILITY UPGRADES (OCTOBER 10 4:30)
Tim Patterson and Greg Thibodeau will represent the FIWMD at the ICB Meeting.
Project Management Associates will also give a presentation to the community at that time.
BEACH CLEANUP SEPTEMBER 19, 2015- Beth reported that there weren’t as many participants as in previous years, but more garbage was collected. The school students did a great job of collecting trash and sorting it.
FIWMD PURCHASE REQUIREMENTS- The Commissioners reviewed the current purchasing policy requirements and discussed possibly changing the policy to follow (GML) General Municipal Law. They will vote on the policy at the October meeting.
10-ADJOURN FOR EXECUTIVE SESSION- There was no Executive Session.
11-ADJOURN- The meeting was adjourned at 6:45 p.m.
Submitted by Leslie Tombari
FIWMD held a special meeting Monday, September 21, 2015 at their office.
At 5:30 pm, Robert Goodwin called the meeting to order. In addition to Robert, Sarah and Tim were present.
In the interest of improving the current operations of FIWMD, Robert Goodwin made a motion to accept the following:
FIWMD resolves to explore preliminary reports to (a) combine and revitalize two facilities it operates in different locations to one location: the compost station, versus (b) improve and maintain each station as they currently sit. The District will notify the Town of Southold that a Capital Project is under consideration. The options will be presented to the community of FIWMD.
Sarah Malinowski accepted the motion; the motion carried.
In the interest of moving forward with the above motion, John T. Patterson made a motion to accept a proposal submitted by KGO Consulting, Inc. to research, prepare and submit necessary reports in relation to the above motion. The proposal is attached.
Sarah Malinowski seconded the motion; the motion carried.
Greg Thibodeau and Ann Banks have indicated in writing that, should they have the option of voting while not in attendance of this meeting they would vote in the affirmative to both above motions.
The meeting adjourned at 5:45 pm.
1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m. All commissioners were present.
2. BUDGET HEARING- (fishersislandwastemanagement.com for FIWMD proposed 2016 Budget)
The 2016 Proposed Budget Total is $614,871. The Tax income for 2016 is $562,721.
Greg Thibodeau made a motion to accept the 2016 Proposed Budget, seconded by Tim Patterson. Motion carried (it is attached). SEE HOME PAGE
3-ADDITIONS TO THE AGENDA- There were no additions to the Agenda.
4- APPROVAL OF MINUTES JULY 27, 2015 and August 17, 2015. Greg Thibodeau made a motion to approve the minutes of July 27, and August 17, 2015 seconded by Tim Patterson. Motion carried.
5- PUBLIC COMMENTS- There were no public comments.
6- MANAGER UPDATES – Wayne Doucette reported that the landfill has been mowed and he has repaired the backhoe. The rental of the temporary replacement backhoe was only for one week. Wayne also reported on the traffic study for the transfer station. During the month of July 2015 there were 3,105 visits to the transfer station and 929 visits to the compost station. As of August 18 the FIWMD has moved a total of 431.24 tons of all combined waste since January 1. The total of municipal solid waste garbage moved since the first of January is 191.42 tons, bottles and cans total since January is 42.72 tons. There have been 105 mattresses since January and 35 pieces of E waste and 15 tires. During the month of July alone, there were 19 tons of bottles and cans, 60 tons of solid waste, and 6.7 tons of paper.
7- BOARD UPDATE ON STRATEGIC PLANS – Dave Brown of Anchor Engineering will meet with the Commissioners on Thursday, August 27, 2015 at 4:30 at the Community Center to review the plans for the new combined station. Greg Thibodeau reported that he is in contact with attorneys from the Town of Southold on how to proceed with the project. The plans will be presented to the DEC as well.
Greg has also been distributing the project plan booklets from the engineers to various island organizations including ICB, the Community Center, and the Library.
8-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth presented the payables list totaling $25,771.31 She requested a transfer of $20,000 from Morgan Stanley to the Citizen’s checking account. Beth also reported that she had transferred $5,000 from the Citizen’s credit card account to the checking account. Greg Thibodeau made a motion to pay the payables and transfer $20,000 from Morgan Stanley to Citizen’s checking, seconded by Rob Goodwin. Motion carried.
ALARM SYSTEM Rob Goodwin reported that the cost of the system is $600. It is wireless and connects to wi-fi. It can be monitored locally or at a central station at the cost of $14.99 per month. Rob explained the way the alarm system works to contact designated person. Greg Thibodeau mentioned that the fire inspectors are requiring mandatory hard-wired carbon monoxide and fire alarms in public buildings. The Commissioners decided to check the requirements before proceeding with the alarm system. Rob will do some more research on the system.
ANN TO DISCUSS ORGANIZING A PUBLIC MEETING REGARDING FACILITY UPGRADES- The Commissioners are continuing to collect information and will present to the community at the ICB meeting over the Columbus Day weekend.
ADDENDUM: NEW CREDIT CARD MACHINE (AUGUST 7, 2015)- Beth reported that the government is requiring a change in the method of credit/debit transactions for government agencies effective October 1, 2015. She has received the new credit card machine. The Commissioners approved the change (see attached). Beth will work with employees to make the transition.
BEACH CLEANUP SEPTEMBER 19, 2015- The Beach Cleanup is scheduled for September 19, 2015. It will start at 7:30 a.m. and end at 2:00 p.m. Beth requested volunteers to help organize a picnic after the event. Because FIWMD is a tax district, it cannot fund the picnic. Beth has asked a couple of organizations to help with purchases of hamburgers and hot dogs, buns and water. The cost would be approximately $600. Tim and Rob volunteered to run the grill. They will get tables and the grill from the Firehouse. Ann and Leslie will help Beth with set up. The picnic will be at the compost station.
11-ADJOURN- Tim Patterson made a motion to adjourn the meeting. The meeting was adjourned at 6:00 p.m.
Submitted by Leslie Tombari
Fishers Island Waste Management held a meeting at 6:00 pm at the Community Center on Monday, August 17, 2015. Ann Banks called the meeting to order. Sarah Malinowski was absent.
The agenda was to work on the 2016 Budget. Over the last several days, the commission reviewed a worksheet that Tim Patterson and Rob Goodwin prepared. The commission reviewed it together, crunched numbers and have a budget ready to present to the public on Monday, August 24th at 5:15 pm.
The proposed 2016 Budget is attached.
At 7:00 pm, Ann Banks called the meeting to adjourn.