Minutes June 22, 2015

FIWMD
MONDAY, JUNE 22, 2015 @ 5:15 PM
MONTHLY MEETING
AT FI COMMUNITY CENTER
MINUTES

Ann Banks, Chair
Sarah Malinowski, Secretary
Rob Goodwin, Treasurer
Greg Thibodeau
Tim Patterson

1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m. Sarah Malinowski was absent.

2-ADDITIONS TO THE AGENDA- There was no additions to the Agenda.

3-APPROVAL OF MINUTES MAY 18, 2015- Greg Thibodeau made a motion to approve the minutes of the May 18, 2015 meeting, seconded by Rob Goodwin. Motion carried.

4-MANAGER UPDATES – Wayne reported that the landfill would be cut twice a year, as the DEC inspector does not like to walk onto the tall grass. However, he stated that if the grass were too short, people would be tempted to drive on it. There are signs telling people to stay off the cap, but Wayne has seen tracks. Now that FIWMD have its own equipment, mowing won’t have to go out for bid. The tree shear has been ordered and should be arriving within the next week. The compost is doing well. Both stations have been very busy. Over the last week the volume at the transfer station has increased; the bottles and cans dumpster was filled in four days. The garbage dumpster was filled in five days. Next week the dumpster will go off on the early Monday morning boat. Beth will inquire about the 5% discount when she receives the bill. Sterling doesn’t mind taking the early boat.

6-BOARD UPDATE ON STRATEGIC PLANS – Greg Thibodeau reported that he has talked with the architect and the consultants who will have a plan for the new station completed by the end of the month. They will also provide a preliminary cost factor with the report. After their report is received, the consultants will come to the Island and meet with the Commissioners about the plan. Greg advised the Commissioners to each review the plan with Wayne before the meeting so they will be up to date and able to ask informed questions. Also, many community members have been asking about the plan and it is important to be able to answer them knowledgeably, and that everyone is on the same page. Rob Goodwin mentioned that people have asked about traffic and Greg replied that there has been a traffic study. Presently, Wayne is collecting data on traffic flow for each station that will be broken down by the hour. There will be a public meeting with the community after the architects have completed their report.

The Commissioners also discussed the feasibility of finding a different site location for the new facility.

7-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth reported that Dawn Brolin worked with her for about an hour and was extremely helpful. Beth presented the Commissioners with a Fund Balance sheet, which they also reviewed and discussed.

Tim Patterson made a motion to transfer $52,000 from Morgan Stanley into the Citizen’s checking account to pay the payables and payroll, seconded by Greg Thibodeau.  Motion carried.

Greg Thibodeau made a motion to pay the payables in the amount of $32,792.99 seconded by Rob Goodwin. Motion carried.

8-CORRESPONDENCE- There was no correspondence.

9-UNFINISHED BUSINESS- Rob Goodwin stated that he will investigate alarm systems and current insurance policies, including deductible amounts in the present contract.

10-NEW BUSINESS-HEALTH PLAN RENEWAL- The current health plan is up for renewal. There is a 3% increase in the cost. The Commissioners discussed the options and decided that it would be advisable to renew the current plan.

Tim Patterson made a motion to renew the plan seconded by Rob Goodwin. Motion carried. The Eye, Dental, and Life insurance increase is 6%.

Tim Patterson made a motion to renew the Eye, Dental and Life Insurance policy, seconded by Rob Goodwin. Motion carried.

11-ADJOURN FOR EXECUTIVE SESSION-At 6:20 p.m. Greg Thibodeau made a motion to go into Executive Session to discuss personnel matters, seconded by Tim Patterson. Motion carried.

The Commissioners returned to the Public meeting at 7:00 p.m.

Tim Patterson made a motion to increase the hourly wage of Sam Horn by one dollar per hour, seconded by Rob Goodwin. Motion carried.

Tim Patterson made a motion to increase the hourly wage of Annette Tourangeau by one dollar per hour, seconded by Rob Goodwin. Motion carried.

Tim Patterson made a motion to increase the hourly wage of Wayne Doucette by two dollars, seconded by Greg Thibodeau. Motion carried.

Rob Goodwin made a motion to increase the hourly wage of Beth Stern by one dollar and half dollars per hour, seconded by Tim Patterson. Motion carried.

12-ADJOURN- Tim Patterson made a motion to adjourn the public meeting, seconded by Greg Thibodeau. Motion carried. The meeting was adjourned at 7:05 p.m.

Minutes submitted by Leslie Tombari