Minutes May 18, 2015

MONDAY, MAY 18, 2015 @ 5:15 PM

Ann Banks, Chair
Sarah Malinowski, Secretary
Rob Godwin, Treasurer
Greg Thibodeau
Tim Patterson
1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m.
Rob Goodwin and Tim Patterson were absent.
2-ADDITIONS TO THE AGENDA- There were no additions to the Agenda.
3-APPROVAL OF MINUTES APRIL 27, 2015- Sarah Malinowski made a motion to approve the Minutes of the April 27, 2015 meeting, with corrections as noted, seconded by Greg Thibodeau. Motion carried.
Gordon Murphy, Assistant Manager of the FI Ferry District, attended the meeting. Gordon inquired about the timing of the move to consolidate the Transfer Station and Compost Station facilities. Greg Thibodeau replied that the Commissioners are hoping to go to referendum on the issue in December 2015, and possibly begin the move in 2016. Gordon stated that the Town Highway Barn will have to be moved to raise it above the flood plain and it could be useful to move it to the present Transfer Station location once it is vacated. The Town is seeking a location to store the road sand and salt, and the concrete pad at the Transfer Station could be a good place for a salt pen. Therefore the Town is interested in the timing of the move, and might be able to help facilitate it. Gordon also mentioned that the Ferry management is concerned that during the peak season the Ferry District is having difficulty moving all the passenger vehicles off island on the Monday 8:15 and 10:30 a.m. boats. The Ferry would like to move the commercial vehicles to the 4:30 a.m. and 5:30 a.m. on Monday. Commercial vehicles might also be restricted on Tuesdays until the 10:00 boat as well. The Ferry is considering reducing the rates on the 4:30 a.m. boats, and raising the rates on the 8:15 boat. Since the FIWMD is one of the ferry’s largest customers, Gordon wanted to discuss this with the Commissioners before making the decision. He proposed that rates would be reduced by 5% on the 4:30-5:30 a.m. boat, and raised by 25% on the Monday and Tuesday 8:15 boats. Wayne stated that the Sterling drivers hauling the dumpsters might not be willing to come on the red-eye boat. Wayne will call them to inquire. Gordon will get back to Beth next week to touch base about the issue.
5-MANAGER UPDATES – Wayne reported that they have been very busy getting ready for summer. He reported that both dumpsters have been repaired by Marathon.
The compost is doing well, and the temperature is up. Both attendants have been strict with patrons about not smoking near the compost pile. All the Freon from the refrigerators has been removed, and the skins of the refrigerators are going into the dumpster. Ann Banks requested a cart to load instead of driving all the way down to the wood area. Wayne replied that he is looking into getting a cart for each station. Wayne also requested that the attendants be provided with day-glo tee shirts so that they would be visible for safety reasons and also be more easily identified as employees of FIWMD. Wayne provided the Commissioners with printed information on the shear attachment for the skid steer (it is attached). It is a Timberline HTCX 16” Rotating Shear for cutting large trees. The cost is $7,495. It will come out of the Equipment Budget. The Commissioners discussed the issue of the free 2 yards of compost being distributed at the Compost Facility. There has been some abuse of the system. Greg Thibodeau suggested that there be a stricter control over the distribution of the free compost in the future. Wayne also mentioned that some patrons come to the compost station without credit card or money to pay for their waste, and it has been difficult to track them down. In the future, if they don’t pay at the time of the visit, they will have to take it back home.
Sarah Malinowski made a motion to purchase the Timberline HTCX 16” Rotating Shear, seconded by Greg Thibodeau. Motion carried.
Greg Thibodeau made a motion to purchase uniform shirts for employees, seconded by Sarah Malinowski.
Motion carried.
6-BOARD UPDATE ON STRATEGIC PLANS- Wayne and Greg will continue to work on the statement.
7-FINANCIAL REVIEW- The Commissioners reviewed the financial reports.
Greg Thibodeau made a motion to transfer $20,000 from Morgan Stanley into the Citizen’s checking account to pay the payables, seconded by Sarah Malinowski. Motion carried.
Greg Thibodeau made a motion to pay the payables in the amount of $19,635.30, seconded by Sarah Malinowski. Motion carried.
8. CORRESPONDENCE- Greg Thibodeau and Tim Patterson will represent FIWMD at the ICB meeting on Saturday, May 23 at 4:30.
9. UNFINISHED BUSINESS- Public Statement- Greg Thibodeau and Tim Patterson will review the draft of the statement and work on revisions.
A. SWANA MAY 3-6- Wayne reported that it was a huge success. There were many booths and many questions were answered. Wayne learned a lot about composting, and how other facilities, especially in Europe and Canada, are making advances. Beth, Greg and Wayne all had a worthwhile educational experience there. Greg stated that new composting technology originating in Europe, including the grinders that FIWMD is hoping to utilize were represented.
B. YEARLY REVIEW STRATEGIC PLAN- (ADOPTED 05-22-14)- Beth and Ann will review health insurance plans. Wayne and Greg will do yearly reviews of employees.
9. -ADJOURN FOR EXECUTIVE SESSION- There was no Executive Session.
10-ADJOURN- Greg Thibodeau made a motion to adjourn the meeting, seconded by Sarah Malinowski. Motion carried. The meeting was adjourned at 6:15 p.m.
Minutes from Leslie Tombari