Monthly Archives: October 2014

2015 BEACH CLEANUP

2015 Beach Cleanup-Saturday, September 19, 2015

Beach Cleanup last year was a huge success and a lot of fun. Really, it’s not a chore. I know this from my own involvement, from the kids, adults and families that participated in the event. Don’t think of it as just fun though. You’re contributing to cleaning up the beaches with 6,800 other NY State Beach Cleanup volunteers and a collection of 93,000 lbs of trash! It’s actually educational at the same time. Take a look at the article below, it was written after last year’s Beach Cleanup. It lists only some of the island beach trash collected (there were more items but they are unmentionable). Gross and uncalled for, it’s all uncalled for.

Enough of last year.
This year we have a goal to meet.

We need a minimum of 100 people to participate in
Beach Cleanup-Saturday, September 19, 2015

7:30 AM – 2:00 PM
Take a camera with you to photograph trash you think is unique
BARBEQUE WHEN YOU RETURN

2015 Beach Cleanup ! ! !

FIWMD SPONSORING
American Littoral Society – Northeast Chapter
Beach Cleanup

Turn the Tide on Trash!

SATURDAY, SEPTEMBER 19, 2015
7:30 AM-2:00 PM

BARBEQUE TO FOLLOW

MEET US AT
THE COMPOST STATION @ 7:30 AM
TO COLLECT TRASH BAGS, GLOVES AND DATA CARDS
THEN RETURN TOTHE COMPOST STATION BEFORE 2:00 PM
WHILE WE COLLECT
YOUR FINDINGS AND DATA CARDS
PIC

(Rain date Saturday, Sept 26)

Continue reading

Minutes June 22, 2015

FIWMD
MONDAY, JUNE 22, 2015 @ 5:15 PM
MONTHLY MEETING
AT FI COMMUNITY CENTER
MINUTES

Ann Banks, Chair
Sarah Malinowski, Secretary
Rob Goodwin, Treasurer
Greg Thibodeau
Tim Patterson

1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m. Sarah Malinowski was absent.

2-ADDITIONS TO THE AGENDA- There was no additions to the Agenda.

3-APPROVAL OF MINUTES MAY 18, 2015- Greg Thibodeau made a motion to approve the minutes of the May 18, 2015 meeting, seconded by Rob Goodwin. Motion carried.

4-MANAGER UPDATES – Wayne reported that the landfill would be cut twice a year, as the DEC inspector does not like to walk onto the tall grass. However, he stated that if the grass were too short, people would be tempted to drive on it. There are signs telling people to stay off the cap, but Wayne has seen tracks. Now that FIWMD have its own equipment, mowing won’t have to go out for bid. The tree shear has been ordered and should be arriving within the next week. The compost is doing well. Both stations have been very busy. Over the last week the volume at the transfer station has increased; the bottles and cans dumpster was filled in four days. The garbage dumpster was filled in five days. Next week the dumpster will go off on the early Monday morning boat. Beth will inquire about the 5% discount when she receives the bill. Sterling doesn’t mind taking the early boat.

6-BOARD UPDATE ON STRATEGIC PLANS – Greg Thibodeau reported that he has talked with the architect and the consultants who will have a plan for the new station completed by the end of the month. They will also provide a preliminary cost factor with the report. After their report is received, the consultants will come to the Island and meet with the Commissioners about the plan. Greg advised the Commissioners to each review the plan with Wayne before the meeting so they will be up to date and able to ask informed questions. Also, many community members have been asking about the plan and it is important to be able to answer them knowledgeably, and that everyone is on the same page. Rob Goodwin mentioned that people have asked about traffic and Greg replied that there has been a traffic study. Presently, Wayne is collecting data on traffic flow for each station that will be broken down by the hour. There will be a public meeting with the community after the architects have completed their report.

The Commissioners also discussed the feasibility of finding a different site location for the new facility.

7-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Beth reported that Dawn Brolin worked with her for about an hour and was extremely helpful. Beth presented the Commissioners with a Fund Balance sheet, which they also reviewed and discussed.

Tim Patterson made a motion to transfer $52,000 from Morgan Stanley into the Citizen’s checking account to pay the payables and payroll, seconded by Greg Thibodeau.  Motion carried.

Greg Thibodeau made a motion to pay the payables in the amount of $32,792.99 seconded by Rob Goodwin. Motion carried.

8-CORRESPONDENCE- There was no correspondence.

9-UNFINISHED BUSINESS- Rob Goodwin stated that he will investigate alarm systems and current insurance policies, including deductible amounts in the present contract.

10-NEW BUSINESS-HEALTH PLAN RENEWAL- The current health plan is up for renewal. There is a 3% increase in the cost. The Commissioners discussed the options and decided that it would be advisable to renew the current plan.

Tim Patterson made a motion to renew the plan seconded by Rob Goodwin. Motion carried. The Eye, Dental, and Life insurance increase is 6%.

Tim Patterson made a motion to renew the Eye, Dental and Life Insurance policy, seconded by Rob Goodwin. Motion carried.

11-ADJOURN FOR EXECUTIVE SESSION-At 6:20 p.m. Greg Thibodeau made a motion to go into Executive Session to discuss personnel matters, seconded by Tim Patterson. Motion carried.

The Commissioners returned to the Public meeting at 7:00 p.m.

Tim Patterson made a motion to increase the hourly wage of Sam Horn by one dollar per hour, seconded by Rob Goodwin. Motion carried.

Tim Patterson made a motion to increase the hourly wage of Annette Tourangeau by one dollar per hour, seconded by Rob Goodwin. Motion carried.

Tim Patterson made a motion to increase the hourly wage of Wayne Doucette by two dollars, seconded by Greg Thibodeau. Motion carried.

Rob Goodwin made a motion to increase the hourly wage of Beth Stern by one dollar and half dollars per hour, seconded by Tim Patterson. Motion carried.

12-ADJOURN- Tim Patterson made a motion to adjourn the public meeting, seconded by Greg Thibodeau. Motion carried. The meeting was adjourned at 7:05 p.m.

Minutes submitted by Leslie Tombari

Minutes May 18, 2015

FIWMD
MONDAY, MAY 18, 2015 @ 5:15 PM
MONTHLY MEETING
AT FI COMMUNITY CENTER
MINUTES

Ann Banks, Chair
Sarah Malinowski, Secretary
Rob Godwin, Treasurer
Greg Thibodeau
Tim Patterson
1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m.
Rob Goodwin and Tim Patterson were absent.
2-ADDITIONS TO THE AGENDA- There were no additions to the Agenda.
3-APPROVAL OF MINUTES APRIL 27, 2015- Sarah Malinowski made a motion to approve the Minutes of the April 27, 2015 meeting, with corrections as noted, seconded by Greg Thibodeau. Motion carried.
4-PUBLIC COMMENTS – GORDON MURPHY FI FERRY DISTRICT/TRANSFER STATION LEASE
Gordon Murphy, Assistant Manager of the FI Ferry District, attended the meeting. Gordon inquired about the timing of the move to consolidate the Transfer Station and Compost Station facilities. Greg Thibodeau replied that the Commissioners are hoping to go to referendum on the issue in December 2015, and possibly begin the move in 2016. Gordon stated that the Town Highway Barn will have to be moved to raise it above the flood plain and it could be useful to move it to the present Transfer Station location once it is vacated. The Town is seeking a location to store the road sand and salt, and the concrete pad at the Transfer Station could be a good place for a salt pen. Therefore the Town is interested in the timing of the move, and might be able to help facilitate it. Gordon also mentioned that the Ferry management is concerned that during the peak season the Ferry District is having difficulty moving all the passenger vehicles off island on the Monday 8:15 and 10:30 a.m. boats. The Ferry would like to move the commercial vehicles to the 4:30 a.m. and 5:30 a.m. on Monday. Commercial vehicles might also be restricted on Tuesdays until the 10:00 boat as well. The Ferry is considering reducing the rates on the 4:30 a.m. boats, and raising the rates on the 8:15 boat. Since the FIWMD is one of the ferry’s largest customers, Gordon wanted to discuss this with the Commissioners before making the decision. He proposed that rates would be reduced by 5% on the 4:30-5:30 a.m. boat, and raised by 25% on the Monday and Tuesday 8:15 boats. Wayne stated that the Sterling drivers hauling the dumpsters might not be willing to come on the red-eye boat. Wayne will call them to inquire. Gordon will get back to Beth next week to touch base about the issue.
5-MANAGER UPDATES – Wayne reported that they have been very busy getting ready for summer. He reported that both dumpsters have been repaired by Marathon.
The compost is doing well, and the temperature is up. Both attendants have been strict with patrons about not smoking near the compost pile. All the Freon from the refrigerators has been removed, and the skins of the refrigerators are going into the dumpster. Ann Banks requested a cart to load instead of driving all the way down to the wood area. Wayne replied that he is looking into getting a cart for each station. Wayne also requested that the attendants be provided with day-glo tee shirts so that they would be visible for safety reasons and also be more easily identified as employees of FIWMD. Wayne provided the Commissioners with printed information on the shear attachment for the skid steer (it is attached). It is a Timberline HTCX 16” Rotating Shear for cutting large trees. The cost is $7,495. It will come out of the Equipment Budget. The Commissioners discussed the issue of the free 2 yards of compost being distributed at the Compost Facility. There has been some abuse of the system. Greg Thibodeau suggested that there be a stricter control over the distribution of the free compost in the future. Wayne also mentioned that some patrons come to the compost station without credit card or money to pay for their waste, and it has been difficult to track them down. In the future, if they don’t pay at the time of the visit, they will have to take it back home.
Sarah Malinowski made a motion to purchase the Timberline HTCX 16” Rotating Shear, seconded by Greg Thibodeau. Motion carried.
Greg Thibodeau made a motion to purchase uniform shirts for employees, seconded by Sarah Malinowski.
Motion carried.
6-BOARD UPDATE ON STRATEGIC PLANS- Wayne and Greg will continue to work on the statement.
7-FINANCIAL REVIEW- The Commissioners reviewed the financial reports.
Greg Thibodeau made a motion to transfer $20,000 from Morgan Stanley into the Citizen’s checking account to pay the payables, seconded by Sarah Malinowski. Motion carried.
Greg Thibodeau made a motion to pay the payables in the amount of $19,635.30, seconded by Sarah Malinowski. Motion carried.
8. CORRESPONDENCE- Greg Thibodeau and Tim Patterson will represent FIWMD at the ICB meeting on Saturday, May 23 at 4:30.
9. UNFINISHED BUSINESS- Public Statement- Greg Thibodeau and Tim Patterson will review the draft of the statement and work on revisions.
10. NEW BUSINESS-
A. SWANA MAY 3-6- Wayne reported that it was a huge success. There were many booths and many questions were answered. Wayne learned a lot about composting, and how other facilities, especially in Europe and Canada, are making advances. Beth, Greg and Wayne all had a worthwhile educational experience there. Greg stated that new composting technology originating in Europe, including the grinders that FIWMD is hoping to utilize were represented.
B. YEARLY REVIEW STRATEGIC PLAN- (ADOPTED 05-22-14)- Beth and Ann will review health insurance plans. Wayne and Greg will do yearly reviews of employees.
9. -ADJOURN FOR EXECUTIVE SESSION- There was no Executive Session.
10-ADJOURN- Greg Thibodeau made a motion to adjourn the meeting, seconded by Sarah Malinowski. Motion carried. The meeting was adjourned at 6:15 p.m.
Minutes from Leslie Tombari

Minutes April 27, 2015

FIWMD
MONDAY, APRIL 27, 2015 @ 5:15 PM
MONTHLY MEETING
AT FI COMMUNITY CENTER
MINUTES

Ann Banks, Chair
Sarah Malinowski, Secretary
Rob Goodwin, Treasurer
Greg Thibodeau
Tim Patterson

1-CALL MEETING TO ORDER- Ann Banks called the meeting to order at 5:15 p.m.
Greg Thibodeau was absent.

2-ADDITIONS TO THE AGENDA- There were no additions to the Agenda.

3-APPROVAL OF MINUTES MARCH 23, 2015- Sarah Malinowski made a motion to Approve the Minutes of the March 23, 2015 meeting with corrections as noted, seconded by Rob Goodwin.
Motion carried.

4-PUBLIC COMMENTS – GORDON MURPHY FI FERRY DISTRICT/TRANSFER STATION LEASE-
Tim Patterson made a motion to accept the Lease Agreement with the FI Ferry District as amended, seconded by Rob Goodwin.
Motion carried.

5-MANAGER UPDATES – Wayne Doucette reported that it has been an active month. The compost is very popular and it is difficult to keep up with the demand. Residents are allowed to have 2 yards for free. Wayne reported that next week they would also begin making mulch. The pile is still partially frozen. The cost of the compost is $50 yard after the first free 2 yards , and the mulch is $30 yard after the 2 free yards. Wayne reported that there were two dumpster failures and one of the dumpsters is over town for repairs. He also reported that while making compost a piston was sheared on the backhoe. A replacement part is on order and being shipped from Iowa. Fortunately, he will be able to make the repair himself once the part arrives. Wayne asked the Commissioners to consider the purchase of a Timberline Hitch 16” Rotating Sheer that would be able to cut up large tree stumps. This model pivots horizontally or vertically and attaches on the front of the Skid Steer. The cost is $7,495. Wayne mentioned that there are probably over 300 tree stumps presently at the Compost Station. A conventional log splitter could not handle these large stumps. With this tool, the bigger tree stumps could be ground up and would not have to be taken off Island. The Commissioners decided to discuss this item again at their next meeting. The money would come out of the Equipment Budget. The quote is attached.
The Commissioners also discussed the option of buying an epi-pen for the Transfer Station due to the number of bees there during the summer months. It would be necessary to have both an adult and a child epi-pen. The cost is $750 each, and they are only good for one year.
The operators would also need to be certified to administer the epi-pen. The Commissioners decided not to pursue the purchase of epi-pens due to the expense.

6-BOARD UPDATE ON STRATEGIC PLANS (SEE BACK PAGE)- Sarah Malinowski presented the Commissioners with a draft of a public statement explaining the rationale for combining the two stations. The Commissioners discussed the wording of the document and will revisit this topic once they have an estimate from Dave Brown on the cost of the project. Greg Thibodeau and Wayne Doucette will continue working on the public statement. Ann Banks also mentioned that it would be a positive public relations strategy to post FIWMD monthly statistics and information on the Fishers Island website.

7-FINANCIAL REVIEW- The Commissioners reviewed the financial reports. Rob Goodwin reported that payroll expenses are higher than budgeted for since there have been pay increases and additions to the staff. The new budget will reflect the necessary change.
A. MOTION TO ACCEPT FINANCES, MOTION FOR FUNDS TRANSFER – Tim Patterson
made a motion to transfer $70,000 from Morgan Stanley to Citizen’s account to pay the payables, seconded by Rob Goodwin. Motion carried.

8-UNFINISHED BUSINESS
A.TESTIMONIAL REQUEST FROM JANE ZIRLIS – The Commissioners made corrections in the wording of the testimonial for Jane Zirlis. Sarah Malinowski will send the statement to Jane Zirlis.

9-NEW BUSINESS
A. BETH TRAINING/BROLIN- Beth is requesting the Commissioners to approve hiring Dawn Brolin to help set up fund balance and appropriations in Quick Books at the rate of $125. per hour. Beth estimates it will only be for a few hours.
Tim Patterson made a motion to hire Dawn Brolin, seconded by Sarah Malinowski. Motion carried.
B. SWANA (Solid Waste Association of North America) MAY 3-6- Wayne, Greg and Beth will attend the Convention from May 3-6.

10-ADJOURN FOR EXECUTIVE SESSION- There was no Executive Session.

11-ADJOURN- Tim Patterson made a motion to adjourn the meeting, seconded by Sarah
Malinowski. Motion carried. The meeting was adjourned at 6:15 p.m.

Minutes submitted by Leslie Tombari

Fishers Island Waste Management District
2-5 Year Strategic Plan
Adopted May 22, 2014

1. Develop a business model which reduces the amount of waste materials brought to the Island and reduces the amount of waste materials that leaves from the Island. (Greg)
2. Combine stations; be recognized as being on the cutting edge of Waste Management technology. (Greg)
3. Be a best practices manager. (Sarah)
4. Collaborate with customers/contractors were our interests are mutual. (Ann)
5. Market the Commission to attract new Commissioners: positive public meetings; It is not a means to an end; it is the means to the future! (Ann)